Byron Optimist Minor Baseball Association
BOMBA
Board of Directors Position Summary
President:
- Preside over all meetings of the board of directors
- General management and supervision of the affairs and operations of BOMBA
- One of two signing officers of BOMBA along with the Treasurer
- Books all diamond usage from Complex, City of London, and School Boards
- Head of any disciplinary decisions in regards to Coaches/Players/Parents
- Sits on Tincaps Board of Directors
- City of London Contact person
- Maintains relationships with all other association Presidents to ensure good relations
Treasurer:
- One of two signing officers of BOMBA along with the President
- Conduct, monitor and report on all financial transactions
- Oversee the annual operating and capital budget process
- Finalize the annual financial report and provide to the Byron Optimist Club
VP Baseball/Co-ed Baseball:
- Oversees all aspects of the Baseball and Co-ed program and assists Baseball HL Convener 11U-18U as well as 4U, 5U, 7U and 9U Conveners.
- BTL/LDBA contact for BOMBA
- Works with President on any disciplinary action against a Coach/Player/Parent
- In charge of hosting any BOMBA Baseball Tournament
VP Fastball:
- Oversees all aspects of the Fastball program and Select Tournament Teams. Assists with Fastball Convener 11U-21U
- CSL Contact for BOMBA
- Works with President on any disciplinary actions against a Coach/Player/Parent
- In charge of hosting any BOMBA Fastball Tournament (CSL or in house)
Secretary:
- Responsible for all note taking and matters pertaining to BOMBA board mtgs
- Will give notice ahead of yearly AGM mtg in October of every year to community at large
- Head planner of annual end of year banquet, will ask for assistance from other board members
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Baseball Convener 11U-18U:
- Working with VP Baseball to select coaches
- Puts together teams, runs evaluations
- First contact for Coaches and Parents
- Will attend all BTL mtgs and will also be the convener for the age group BOMBA is hosting at the BTL league.
Fastball Convener 11U-18U:
- Working with VP Fastball to select coaches
- Puts together teams, runs evaluations
- First contact for Coaches and Parents
Registrar:
- Works with Webmaster to establish an online registration system
- Manages database and gives VP’s, Conveners and President, Treasurer regular updates
- Answers all questions to parents and if not sure reach out to a VP.
Webmaster:
- Manages www.byronbaseball.ca
- Keeps all pages updated with correct information
- Works with all board members to include content that is relevant to all BOMBA activities
Complex Rep:
- Attends all Complex Board Meetings
- Is the voice from BOMBA to the Complex Committee
- Reports back to the BOMBA board on all things going on at the Complex
- If something is urgent in nature, you will contact BOMBA President right away
Summer Camps:
- Plans yearly summer camp
- Hires instructors and any volunteers
- Runs the day to day operations of the camp
- Works with Webmaster to create an online form to sign up athletes
Optimist Rep:
- Typically, an active member of the Byron Optimist Club
- BOMBA’s voice to the Optimist Club of Byron
- Reports back to BOMBA on Optimist Club activity
- Is the liaison for any financial assistance required for participants from the club and will work with BOMBA President on who may need assistance.
Diamond Scheduler:
- Works with BOMBA President to setup initial diamond availability based on early registration numbers and allocation of City and School Board diamonds
- Primary contact for all BOMBA Coaches and outside rentals to ensure diamonds are being utilized.
- Will book practices and games for all teams.
- Works closely with Webmaster as all bookings are done through BOMBA website
- If possible, ensure alignment of BOMBA website with league schedules
- Books batting cage up in a fair way to accommodate all teams
Equipment Manager/Diamond Boxes:
- In charge of all of BOMBA’s equipment inventory. Which includes but not limited to (Player equipment, bats, bases, pitching machines, diamond equipment boxes)
- Will hand out all equipment to coaches pre-season in good working order
- Will maintain diamond boxes during the year including gas for pitching machine generators
- Will collect all equipment from coaches and diamond boxes at conclusion of season and will make a list of any thing needed to be ready for next year to the President and Treasurer.
- Maintains equipment room at complex and tidiness
- Also in charge of Batting cage net and gear
- Works with suppliers to ensure we are getting the best pricing
Uniform Director:
- In charge of placing the orders for all approved uniforms
- Works with suppliers to ensure we are getting the best pricing
- Works with VP’s on needs of their players as far as fit and design of uniforms
- Stays in close communication with Registrar to be aware of overall numbers
- Looks after distribution of uniforms to coaches and any changes needed due to sizing
Sponsorship Director:
- Establishes business contacts in our community to help drive extra funds for BOMBA program
- Creates a sponsorship program yearly to best suit BOMBA’s needs
- Works closely with Treasurer and Webmaster
Umpire in Chief:
- In charge of everything to do with Umpires in the BOMBA program
- Will organize and host a clinic along with OBA yearly for the benefit of BOMBA
- Will be a leader and coach for young umpires
- First point of contact for a complaint from either an umpire or a coach. Will work with VP and President if matter needs escalating
Police Checks/Risk Management:
- Will ensure all volunteers have up to date Police Checks and or declarations on file
- Ensure BOMBA has appropriate insurance
- Provides insurance certificates to the coaches/BOMBA representatives who are required to produce one
- Overall risk management of BOMBA operations and will report back to board if they find something that could be improved to reduce any potential risk
4U Convener:
- Works with VP Baseball
- First point of contact to all 4U participants and parents
- Will put together teams ensuring appropriate coaching staff(s) are in place
- Work with Uniform director and Equipment Manager for all of their needs
- Will make up the schedule of practices and games for the year and convey to parents and diamond scheduler to be inputted on website
5U Convener:
- Works with VP Baseball
- First point of contact to all 5U participants and parents
- Will put together teams ensuring appropriate coaching staff(s) are in place
- Work with Uniform director and Equipment Manager for all of their needs
- Will make up the schedule of practices and games for the year and convey to parents and diamond scheduler to be inputted on website
7U Convener:
- Works with VP Baseball
- First point of contact to all 7U participants and parents
- Ensure appropriate coaching staff(s) are in place
- Will put together teams and Run evaluations to balance teams if needed
- Work with Uniform director and Equipment Manager for all of their needs
- Will make up the schedule of practices and games for the year and convey to parents and diamond scheduler to be inputted on website
9U Convener:
- Works with VP Baseball
- First point of contact to all 9U participants and parents
- Ensure appropriate coaching staff(s) are in place
- Will put together teams and Run evaluations to balance teams if needed
- Work with Uniform director and Equipment Manager for all of their needs
- Will be part of the BTL mtgs along with VP Baseball and President. Oakridge Baseball runs the 9U BTL division so will work closely with that contact during the season.